How to organise a conference in a hotel?

Meetings in the form of conferences are a popular method for communicating important information to colleagues, attracting sponsors or talking to customers. The key to success is careful planning and execution according to a well thought-out agenda. In this article, we provide proven steps on how to effectively organise a conference in a hotel to achieve your goals and make a lasting impression on your attendees.

Where to start when planning a hotel conference?

A key element in organising any successful conference is a detailed plan. The start of preparations should include defining the main purpose of the event and outlining its agenda. Then, it is useful to carefully establish the following aspects:

• The number of participants who will be attending the conference.
• Speakers and their roles during the event.
• Expected duration of the entire meeting.
• The intended atmosphere and nature of the conference.

Based on these findings, a detailed plan should be created to guide everyone involved and help organise the event in a smooth and efficient manner.

Why opt for a conference in a hotel?

Choosing a hotel as a venue for a conference brings with it numerous benefits to consider when planning such an event. Hotels not only offer professional conference rooms that can be adapted to individual needs and requirements, but also provide a comfortable environment for participants.

The hotel also has the advantage of having rooms available for guests, which is particularly important when the conference lasts for more than one day. This allows participants to rest comfortably without having to look to leave the venue.

What's more, hotels provide full catering support. From drinks and coffee breaks to full meals, everything is organised by the hotel, making the logistics of the event much easier. If there are special dietary requirements, participants can take advantage of the hotel's restaurant offerings, ensuring the satisfaction of all present.

Conference in the euroHOTEL in Katowice

EuroHOTEL offers the opportunity to book a multifunctional room that is ideal for business meetings, conferences and training sessions. The room is equipped with a screen and multimedia projector, as well as WiFi connection. Laptop and sound system can also be hired as part of the rental. Various possibilities of chair and table arrangements make it possible to adjust the conference room to the expected number of meeting participants (up to 24 people). 

Possible conference room settings:

Explore our offer and book a date convenient for you!